How to add Team Members to Square

Your business has grown, it’s time to start hiring help. But. how do you track time, shifts, and pay? Square has created an all-in-one team management tool that allows you to schedule, track, and pay your team flawlessly.  All of the essential features are free. This is perfect if you are looking to or already use Square in your business. It keeps everything connected but separate and in one dashboard.

What is Square?

Square is a flexible business solution tool that works with different portions of your business like an online store, POS system, and payment processing. You can learn more about the platform here.

Highlight features of the Square team

With the Square team, you are able to:

  • Keep track of your employees
  • Add tip and commissions
  • Create shift schedules
  • Review sales vs. labor costs
  • Pay your team with Square Payroll
  • Allow your employees to manage time off, schedule, and view pay

How much does Square team cost?

You have two options for using Square team: You can utilize all of your team tasks for free across all of your locations by:

  • Giving everyone access to the tools they need with permissions
  • Creating a schedule up to 10 days in advance
  • Allowing your team to input availability
  • Clock in from POS or phone
  • Access to the Square team app
  • Break tracking

Then when you are ready to upgrade you can use the team plus starting at $35/month per location. You can try it for 30 days free here

[Step By Step] How To Add Team Members To Square

Click "Team"​

Click "+ Team Member"​

Add the first, last, phone, and email of the team member. You can not add a team member without an email address.

Click the "Primary job And create a new job or select an existing one

Job titles can be tracked in Timecards reporting and exports. Team members will also see job titles when they clock in or out of a Point of Sale.” field.

Click the "Hourly rate" field and add the rate. If they have multiple job titles you can add another by clicking "Add Another Wage".

Click "Continue"

On The "Team Permissions" Page, Click "Team Permissions"​

Click "Generate" On The POS Pin Or Add In A Custom Pin. ​

This is for employees who will utilize the shared POS system, it is required to create the team member.
It can be changed in the future

Click "Save Team Member"​

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